Washington Charter Bus Rentals from Charter Bus Company Washington

Charter bus rentals in Washington, DC typically cost between $1,100 and $3,500 per day, with hourly rates ranging from $140 to $325 depending on the vehicle. Local trips are often billed hourly (4–5-hour minimum), while longer or multi-day trips use daily or per-mile rates. For example, a one-day rental from DC to Baltimore might cost $2,400–$2,800, while a multi-day school trip to New York City could run $6,000–$8,000. Get an exact quote by calling Charter Bus Company Washington at 223-369-8810.

We calculate Washington DC bus rental prices based on several factors: the type and size of vehicle (minibus, full-size motorcoach, party bus, etc.), the length and distance of your trip (miles traveled, number of hours or days), time of year (peak season rates apply spring and fall), and any special amenities requested. Additional costs like tolls, parking, and driver lodging are not included in the base quote. Call our team anytime at 223-369-8810 to get an accurate, all-inclusive quote.

Yes, we require a non-refundable deposit to secure your Washington DC charter bus booking. The deposit amount is typically a percentage of the total rental cost and must be paid when you sign the contract. This payment reserves your vehicle and ensures it will be available for your trip. The remaining balance is due before your departure date. Specific deposit amounts and payment deadlines will be provided in your quote and contract.

The final payment for your Washington DC charter bus rental is due before the start of your trip. We’ll specify the exact deadline in your contract, but it’s typically required several days to a week prior to departure. This ensures all funds are processed and the reservation is fully secured ahead of your travel date. Late payments may result in additional fees or cancellation of the booking, so please adhere to the payment schedule provided.

Yes, our Washington DC charter bus quotes include a standard driver gratuity. This amount is typically set at industry standard rates, but you’re welcome to add more if you feel your driver provided exceptional service. Additional tips can be given directly to the driver in cash at the end of the trip. All gratuity details will be clearly outlined in your quote and final invoice.

Charter Bus Company Washington offers a full fleet of buses in Washington, DC, and every nearby city—including Arlington, Alexandria, Bethesda, Silver Spring, and Rockville. You can book anything from a 15-, 20-, or 28-passenger minibus to a 56-passenger full-size motorcoach, plus party buses, entertainer coaches, and ADA-accessible vehicles. We carry all the most popular models—Grech, Turtle Top, Van Hool, MCI, Prevost, Setra, Temsa, and more—so you can always get exactly the bus you need.

Our Washington, DC fleet includes buses with premium amenities like onboard WiFi, individual power outlets or USB ports, flat-screen TVs with DVD/Blu-ray players, Bluetooth sound systems, and PA microphones for guides or leaders. Full-size coaches offer reclining seats with cloth or leatherette upholstery, adjustable footrests, fold-down tray tables, and spacious overhead parcel racks. Every 56-passenger motorcoach includes a clean, full-size restroom with hand sanitizer. Larger models feature generous undercarriage luggage bays for suitcases, equipment cases, or band gear. Many newer buses have upgraded HVAC with dual-zone climate control. Optional amenities include forward-facing leatherette seating, hardwood-style flooring, color-changing LED accent lighting, and custom headrest covers. Several 50- to 54-passenger coaches come with three or four flat-screen monitors, auxiliary inputs for streaming video from a laptop or tablet, and strong 4G/5G WiFi that supports Zoom calls or streaming services. For longer trips, we can provide a coach with deluxe reclining seats, extra legroom, full cabin PA, and additional luggage space. If you need something specific—like a fully leather interior, HDMI input for presentations, or an ADA lift—we have several options available.

It’s best to book your Washington, DC charter bus 6 to 9 months in advance, especially if you need a large or specialty vehicle during peak seasons (spring and fall). This gives you the best selection of buses and ensures availability for popular events like school trips, government conferences, or sports tournaments. Last-minute bookings are possible, but availability may be limited and rates can be higher. Summer and holiday periods also fill up quickly, so early reservations are recommended.

You can book a charter bus in Washington, DC by calling Charter Bus Company Washington at 223-369-8810 or filling out our online quote form. Provide details about your trip (dates, pickup location, destination, group size, and any special requests), and we’ll send you a free, no-obligation quote. Once you review and accept the quote, you can secure the booking with a deposit. Our team is available 24/7 to assist with any questions or changes.

Yes, for overnight or multi-day trips, you are responsible for providing and covering the cost of the driver’s hotel accommodations. The hotel should offer easy parking for the bus and be at least a 2-star property. Many groups book the driver’s room at the same hotel where they are staying to simplify logistics. Single-day trips that run late into the evening may also require a hotel if the driver cannot return home within legal driving limits.

No, your Washington, DC bus rental quote does not include tolls, parking fees, or permits. These additional expenses are the responsibility of the group and must be paid separately. Major highways like I-95, I-270, and the Dulles Toll Road may incur toll charges. Parking fees at venues such as Capital One Arena, Nationals Park, or downtown hotels are also not included. Please budget for these extra costs when planning your trip.

Charter bus parking in Washington, DC is available at designated locations across the city. Popular options include Union Station’s bus garage, RFK Stadium Lot 8, Nationals Park bus lot, and L’Enfant Plaza. The National Mall offers limited curbside parking on Independence and Constitution Avenues. Many downtown hotels have nearby surface lots or garages that accommodate motorcoaches. Advance reservations are recommended for all major attractions and event venues. Contact our team for assistance with parking arrangements.

Washington, DC’s public transit options include Metrorail, Metrobus, DC Circulator, MARC, VRE, and Amtrak. While these are great for individuals, they’re inconvenient for large groups because you can’t guarantee everyone will stay together, there’s no storage for luggage or equipment, and schedules/routes may not align with your itinerary. A private charter bus keeps your entire group together, provides door-to-door service on your schedule, offers comfortable seating with amenities, and allows you to store bags or gear onboard. It’s the easiest way to move a crowd.

We provide airport shuttle services to and from all major airports in the Washington, DC area, including Ronald Reagan Washington National Airport (DCA), Washington Dulles International Airport (IAD), and Baltimore/Washington International Thurgood Marshall Airport (BWI). We also serve smaller regional airports such as Manassas Regional Airport (HEF) and Montgomery County Airpark (GAI). Whether you need a pickup, drop-off, or continuous shuttle service, we can accommodate groups of any size.

Charter Bus Company Washington serves every kind of group in Washington, DC, including K-12 schools (DCPS, private, and charter), colleges and universities (student groups, faculty, athletics), corporate and government travelers (federal agencies, contractors, associations), sports teams (youth, amateur, and professional), religious organizations (churches, synagogues, mosques), wedding parties, event planners, military groups, and nonprofit or community organizations. We handle single-day outings, multi-day trips, shuttles, and custom itineraries for groups of any size.

We provide charter bus services for all types of events in Washington, DC, including school field trips to the Smithsonian or Capitol Hill, corporate outings and conferences at the Walter E. Washington Convention Center, government and military transportation to federal buildings or bases, wedding shuttles between ceremony and reception venues, sports team travel for games and tournaments, religious retreats and services, protest and rally transportation, and airport transfers for group travel. No event is too big or too small.

Charter Bus Company Washington operates in every city, town and region across the state, including the entire Washington metropolitan area and beyond. We serve Arlington, Alexandria, Fairfax, Tysons, Reston, Herndon, and McLean in Northern Virginia; Bethesda, Silver Spring, Rockville, Gaithersburg, and College Park in Maryland; and Baltimore, Annapolis, Richmond, and Philadelphia for longer-distance trips. No matter where your trip begins or ends, we can provide service.